Training: Document Digitization

We train institutions on digitization strategies, why it matters, and how to plan and run digitization projects from start to finish.

Digitization Strategies, Importance & How-To

We train institutions to develop digitization strategies, understand why going digital matters for access and preservation, and implement projects from start to finish. Our courses cover the importance of digitization for transparency and service delivery, how to prioritise and scope projects, choose equipment and standards, manage scanning and OCR workflows, and integrate digitized records into your systems.

Organisations across Africa hold vast amounts of information on paper—historical archives, land records, case files, and day-to-day correspondence. We help you build in-house capacity to prioritise what to digitise, control quality and metadata, and sustain the work over time.

Document scanning and capture training

Planning & Scanning Workflows

Participants learn how to plan projects, select scanners and software, set imaging standards, and run bulk scanning with quality checks. We cover handling of standard A4, large-format maps, books, and fragile originals—including practical considerations for power, connectivity, and space in African contexts.

  • Scoping and resourcing digitization projects
  • Equipment and software selection
  • Bulk scanning workflows and quality control
  • OCR and searchable digital formats
  • Metadata, indexing, and findability
Digital archives and integration

Integration & Preservation

Once digitized, records need to be stored, discovered, and preserved. We train staff on file formats, naming conventions, integration with EDRMS and archives, and long-term preservation basics—so digitized collections remain usable and secure.

  • Conversion to searchable PDF and standard formats
  • Integration with EDRMS and document management systems
  • Access controls and discovery
  • Preservation and backup strategies

Who This Training Is For

Records officers
Archivists & librarians
Project managers
Government & courts
Healthcare & business

Join a Course or Arrange In-House Training

View our training calendar for upcoming digitization courses, or contact us to discuss customised or in-house programmes for your organisation.

View Training Calendar Enquire About Training